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MicroSourcing is one of the leading offshoring and outsourcing solutions providers in the Philippines. Voted Best Non-voice Excellence Company of the Year in 2014, we are not your average BPO. We cater to foreign companies who operate in a wide variety of industries from all over the world. Therefore, you have the opportunity to do what you love and grow your career.
Our offices are located at Eastwood City, Mall of Asia Complex, Bonifacio Global City, Ortigas Center, and Cebu IT Park, all easily accessible no matter where you live. Join our growing family and be part of an international and collaborative working environment.
Job Hiring For Administration Assistant In Quezon, Philippines
Currently, MicroSourcing is re-opening Job Hiring in 2023 to find prospective workers who are ready to fill positions as below. MicroSourcing is looking for candidates in accordance with the requirements of MicroSourcing New York in accordance with the company’s vision and mission.
MicroSourcing Position and Details
Job Hiring “Administration Assistant” MicroSourcing
Job Description
With over 7,000 professionals across 9 delivery centers in the Philippines, MicroSourcing remains the country’s largest offshoring solutions provider.
Administration Assistant, be 100% YOU with MicroSourcing!
An Administration Assistant is expected to:
- Work with the Process Manager and Admin team to streamline processes and eliminate bottlenecks by carrying out the following duties:
o General CRM data maintenance
o Ensuring all fields of all new and existing CRM records are properly updated
o Monitoring and troubleshooting the CRM and workflows when we determine better ways to work
o Identifying ways to streamline internal processes using the Zoho One suite
o Maintenance of various Admin documents and drives
- Complete routine tasks about key Admin projects, including but not limited to:
o Weekly entry of sales data from the previous week
o Collection of annual Profit + Loss information from all active franchise locations
o Annual tendering emails to suppliers
o Assistance with email communications, follow-ups, and misc tasks related to the annual Franchisee Conference.
- Create and maintain territory maps using Mapsly mapping software
o Create new territories using Mapsly
o Edit existing territories as requested
o Weekly maintenance of naming conventions, color coding, and workflows
o Contact clients and franchisees as required in response to mobile event requests received through mapping software.
- Collection and transfer of information required for the sales and new store processes
o Working with Admin and Development teams, to collect and input all required information from new franchise candidates, to complete all fields of our online CRM, to ensure all aspects of a new deal are accurately captured, and that all prospects are completing required paperwork.
o Coordinate with the candidate to ensure all information about their associates, their bankers, their accountants, and their counsel is properly recorded as necessary or required.
o Ensure Legal has all the necessary information to populate and finalize the various documents and agreements required.
o Ensure that once Candidate is signed as Franchisee, all pertinent information is properly recorded into the CRM and available to other departments, in particular Construction to follow through with the construction and build out of the stores.
o Ensure the efficient completion of all related administrative tasks relating to a store launch, including the launching of related tasks and workflows in the CRM, collection of required data, sending of template emails, and creation of related records and folders
o Work with our Process Manager to introduce candidates to all parts of our team, and to track project processes and analytics
- Participate in all mandated team meetings, including minimally:
o Weekly Huddles with the entire office team
o Weekly reviews with your team leader
o Monthly reviews with the Admin department
o 2-Monthly reviews of the master store database with the Legal department
o 6-Monthly reviews of the CRM database and deficiencies list with your team leader
What it takes to be part of our team:
- At least 1 year of relevant work experience
- Proficiency in using the Zoho One platform and/or CRM systems
- Proficiency in using Microsoft Office Suite.
- Strong written and verbal English required, knowledge of French an asset (but not a requirement)
- Knowledge and/or experience in the franchise sales process is a definite asset.
- Must be amenable to work onsite; Libis, Quezon City
- Must be willing to work during the night shift
What’s in it for you?
- Competitive Total Rewards (Compensation, HMO, Group Life Insurance, and Performance bonuses)
- A very collaborative work culture
Find a balance between work and life that fits you. Do what you do best with MicroSourcing!
For more information, visit https://www.microsourcing.com/
*Terms & Conditions apply
To apply for this job please visit www.jobstreet.com.ph.